Import/Export Administrator

Work as a key member of the shipping & despatch department team on all aspects of administration


The role requires assisting a small, close-knit team with all administrative aspects of the shipping and despatch function, along with other administrative duties. To be considered for this role you will need to possess the ability to work within a small team, be numerate, have excellent attention to detail and be adaptable to helping colleagues as and when needed. The role has the potential for the right candidate to progress within the department.


Staplehurst, Kent & site work worldwide
£11.44 per hour
Either 3 or 5 days per week
Full time or part time, Permanent
Generous benefits package

About Us

A family run company, Magnetic Shields Limited (MSL) is the industry leader in the design and manufacture of magnetically shielded products and rooms. Our brand new factory unit and Fibre laser with full stock automation more than doubles our production capacity and throughput. This period of expansion is a very exciting time for the Company and we are looking to speak to applicants interested in joining us in our shipping & despatch department in a new role as an Import/Export Administrator. .


  • Competitive pay rates
  • Enhanced pension contributions
  • Quarterly staff bonus scheme
  • Company sick pay scheme
  • Employee referral scheme
  • 2x death in service cover
  • Competitive holidays
  • Cycle to work scheme
  • Free on-site parking
  • Training and development
  • Paid tea breaks
  • Generous overtime rates


  • To support the Import/Export Manager in daily shipping activities
  • Assist with checking and filing import-export documentation to ensure compliance with record keeping procedures
  • Assist with arranging carriers to ship goods& material, working with suppliers to obtain best prices.
  • Assist with generating all necessary shipping paperwork, including commercial invoices, packing lists & labels.
  • Assist with scanning shipping documents and ensuring on time delivery.
  • Updating the sales team with shipment information & assisting them with shipping quotations as required.
  • Providing cover for packing department when required

Essential Requirements

  • Educated to at least GCSE level, including English/Maths
  • Ideally 12 months experience in transferable administrative role, but full training will be given for entry level candidates
  • Highly organised in approach and able to handle multiple tasks simultaneously
  • Excellent attention to detail – accuracy in document preparation and compliance
  • High level of IT proficiency – experience of Word/ Excel and ideally MRP systems or similar
  • Good problem solving skills – able to use own initiative
  • Ability to work to deadlines
  • Team player
  • Willingness to learn
  • Good interpersonal skills for dealing with suppliers and customers
    We acknowledge that the most valuable aspect of business, is the people, and we are looking to recruit the next generation of our workforce!

    We will invest in your success, is it time for you to join our team and start your journey?
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